Requesting School District Records
Request for School District Records
Per Houston County School District Board Policy 1.407
REQUESTS FOR INSPECTION
Citizens requesting to inspect public records shall submit their request and a government issued photo identification card with the citizen’s address to the district’s public records request coordinator during normal business hours. Requests may be made in person or by telephone, fax, mail, or email. The coordinator shall submit the information to the appropriate records custodian. The records custodian will contact the citizen and indicate when the records will be available to inspect.
If the records cannot be made available within seven (7) business days, the records custodian shall provide a records production letter indicating the time needed to complete the request.
If the request to inspect is denied, the records custodian shall provide the citizen with a records request denial letter indicating the basis for the denial.
REQUESTS FOR COPIES
Citizens requesting copies of public records shall complete and submit the Records Request Form and a government issued photo identification card with the citizen’s address to the district’s public records request coordinator during normal business hours. The coordinator shall submit the Records Request Form to the appropriate records custodian.
The records custodian shall provide an estimate of the reasonable costs to produce the requested records. The Tennessee Comptroller of the Treasury, Office of Open Records Counsel Schedule of Reasonable Charges shall be used to determine the reasonable cost. The records custodian will provide the citizen with an invoice detailing the charges. The citizen shall pay the estimated reasonable costs by cash or check prior to the district producing the copies.
If the records cannot be made available within seven (7) business days, the records custodian shall provide a records production letter indicating the time needed to complete the request.
If the request for copies is denied, the records custodian shall provide the citizen with a records request denial letter detailing the basis for the denial.